STUDENT SERVICES COORDINATOR (TEMPORARY)
The Residence Life Student Services Coordinator provides administrative support to the Director of Residence Life, the Housing Coordinator, and the Residence Life Office. This position reports to the Director of Residence Life.
- Provide administrative support to the Director of Residence Life (DRL), the Housing Coordinator and Residence Life Office.
- Oversee the reception area in the Residence Life Office: answering phone lines, prioritizing and screening calls, greeting and welcoming visitors, preparing documents & training materials for the Resident Directors, ordering supplies and creating a welcoming and clean environment.
- Schedule student appointments for the DRL, Housing Coordinator, RDs and RCs as needed.
- Assist DRL with the tracking of Residence Life budgets, including processing invoices, purchase orders, transfer-of-funds,
- Check requests and deposits; updates financial reports; P-card reconciliation for the office and RDs.
- Assist in coordinating Residence Life events, including RA training, retreats, and hall programming as assigned.
- Maintain confidential student record files for 2nd party access, housing forms, student discipline, and other confidential student information.
- Assist with updating student records in Colleague, including updating student emergency contact data, student contact information, and student meal plan assignments as needed.
- Book and prepare travel plans for Residence Life staff
- Recruit, hire, train, and supervise student workers to work in the Residence Life Department.
- Oversee the management of various periodic, annual and working reports such as the Student Life Handbook, Resident Assistant Handbook, Resident Director Handbook, and any additional needed programming reports.
- Work in cooperation with the DRL and Housing Coordinator on student housing administration as needed, including roommate matching, inputting housing assignments in Colleague, updating meal plans, and other duties as assigned.
- Oversee the purchasing of supplies for the Residence Life Office and staff.
- Maintain the workflow of the office.
- Attend meetings as necessary in support of this position.
- Interact with other departments on campus as needed.
Student Conduct Administration
- Manage the ongoing tracking of student discipline contracts and creates periodic reports which include discipline statistics and trends as assigned by the DRL or Dean of Students.
- Create SCC and SACC summons for each student as assigned by the DRL.
- Oversee the scheduling of students to attend the SCC and the SACC on a weekly basis.
- Provide administrative assistance to the DRL and the Resident Directors in support of the Student Care Committee (SCC) and the Student Affairs Conduct Committee (SACC) which includes correspondence, reports, power point presentations, event planning, project coordination, statistical research, appointment scheduling, mail sorting, etc.
- Function as the super-user for conduct software.
- Participate in local and national professional associations.
- Hold membership and is active in professional residence life associations, specifically those professional associations that pertain to university judicial affairs.
- Attend professional seminars and conferences relating to residence life and university judicial affairs as assigned. Keep abreast of new technologies, including conduct software and internet resources. Maintains a knowledge base that is current and relevant to the residence life profession and higher education.
Performs other duties as assigned
- Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
- Perform other duties as assigned.
- Bachelor’s degree required.
- Three to five years’ experience in an advanced administrative role.
- Commitment to Christian higher education.
- Genuine desire to serve the student body in a service-orientated and professional manner.
- Proficient computer skills in MS applications and ability to learn university administrative software.
- Excellent writing, editing, proofreading and organizational skills with the capacity to manage multiple tasks with a high level of accuracy in a fast paced environment with many interruptions.
- Ability to take initiative, work independently and make sound decisions.
- Effective oral and written communication skills.
- Exceptional interpersonal skills to assist students, faculty, staff, and other publics.
- Knowledge and acceptance of principles and philosophies of Vanguard University.
Full-time, temporary position. Salary is commensurate with education and experience. This is a non-benefited position.
Applicant should submit a completed VUSC Application for Staff Employment and current resume. The application form can be downloaded from the web at http://humanresources.vanguard.edu/employment-opportunities. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received. Vanguard University will conduct a background check on the final candidate.
VANGUARD UNIVERSITY OF SOUTHERN CALIFORNIA is a private, co-educational, comprehensive University of liberal arts and professional studies that believes its evangelical Christian community in the Pentecostal tradition offers a unique opportunity for academic achievement. Vanguard University embodies a Christ-centered, multicultural community serving approximately 2,200 students. Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks staff that will interact with the Vanguard community in a way that reflects a commitment to cultural proficiency. Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University.