ASSISTANT/ASSOCIATE REGISTRAR: CERTIFICATION, SCHEDULING, AND COMPLIANCE
The Assistant/Associate Registrar is a full-time position responsible for supervising all aspects of degree completion, catalog development, and compliance reporting for the Office of the Registrar. This position reports to the Registrar. Position title will be determined based on level of experience.
- Assist in planning and organizing academic operations within the Office of the Registrar.
- Manage the Assistant Registrar and Graduation Analyst.
- Assist in the optimization of the student information system and associated software.
- Provide leadership and ensure compliance with all related academic policies and processes related to awarding degrees.
- Support the preparation of the academic Course Schedule for traditional undergraduate and graduate programs.
- Assist in the preparation for academic registration.
- Manage the database for the institution’s degree audit program.
- Train and assist department administrative assistants on issues of degree audits and academic registration.
- Utilizing the university’s report writing software, develop and write reports for the Office of the Registrar.
- Collaborate with the Registrar to compile the University Catalog.
- Collaborate with IT, Institutional Research, Enrollment Management, and Financial Aid to calculate and provide statistical information (e.g. IPEDS, DOE reports, etc.).
- Oversee the process for academic evaluations for incoming students in undergraduate programs.
- Manage and upload data to the National Student Clearinghouse.
- Responsible for providing leadership and ensuring compliance with all related policies including, FERPA, State to State approval for distance education, Catalog approval with the Veterans Administration, and the Clearinghouse.
- Collaborate with administrators, directors, and faculty to facilitate and improve services to students as related to academic policies and procedures.
- Assist in the maintenance of the Office of the Registrar’s portion of the Vanguard University website.
- Assist in the coordination of Commencement.
- Identify risks to the organization within the department and discuss risk reduction options with immediate supervisor.
- Perform other duties as assigned.
- Bachelor’s degree required; Master’s degree preferred.
- Two years’ management/leadership experience or previous experience in a Registrar’s Office.
- Effective organizational and management skills.
- Must have the ability to perform detailed work accurately with long-range understanding of processes and decisions.
- Excellent interpersonal and communications skills (both oral and written).
- Strong computer skills; experience and competence in a variety of computer environments.
- Knowledge of university catalog development is preferred.
- Ability to think critically and creatively and is able to take initiative with assigned responsibilities.
- Ability to conceptualize and effectively work in an educational environment that is both traditional and non-traditional.
- Knowledge and acceptance of principles and philosophies of Vanguard University.
Full-time position. Salary is commensurate with education and experience and includes a generous benefits package.
Applicant should submit a completed VUSC Application for Staff Employment and current resume. The application form can be downloaded from the web at http://humanresources.vanguard.edu/employment-opportunities. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received. Vanguard University will conduct a background check on the final candidate.
VANGUARD UNIVERSITY OF SOUTHERN CALIFORNIA is a private, co-educational, comprehensive University of liberal arts and professional studies that believes its evangelical Christian community in the Pentecostal tradition offers a unique opportunity for academic achievement. Vanguard University embodies a Christ-centered, multicultural community serving approximately 2,200 students. Vanguard values and encourages qualified applicants who are diverse in gender, generation, ethnicity, race and/or ability, and seeks staff that will interact with the Vanguard community in a way that reflects a commitment to cultural proficiency. Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University.